Windows SharePoint Services allows teams to create Web sites for information sharing and document collaboration, benefits that help increase individual and team productivity. Windows SharePoint Services is a component of the Windows Server 2003 information worker infrastructure and provides team services and sites to Microsoft Office System and other desktop programs. It also serves as a platform for application development. Including such IT resources as portals, team workspaces, e-mail, presence awareness, and Web-based conferencing, Windows SharePoint Services enables users to locate distributed information quickly and efficiently, as well as connect to and work with others more productively.
Windows SharePoint Services: A Strategic Value
Effective information sharing and collaboration is rapidly becoming a strategic platform advantage, but that advantage can be compromised if collaboration technologies are deployed in a piecemeal fashion. Microsoft's guiding vision of integrated innovation delivers a comprehensive set of technologies that are designed to work together—from Windows Server 2003 with Windows SharePoint Services to a full set of plug-and-play enterprise application servers, smart client applications such as Microsoft Office 2003, and industry-leading development tools.
This unified platform provides the following advantages:
• Rich out-of-the-box functionality, assuring IT professionals of quick, cost-effective deployment.
• Incremental deployment options, enabling IT professionals to implement collaboration capabilities within their organization's timeframe and budget.
• Easy and cost-effective extensibility, enabling IT professionals to build organization-specific solutions and develop managed, hosted services connecting customers, partners, and suppliers.
• Integration with familiar tools, enabling users to quickly and easily share information and collaborate with peers.
• Organization-wide standards, providing persistent security, management, and integration on a scalable platform.
Find out more about how Windows SharePoint Services can benefit your organization's strategic efforts in collaboration and communication.
How Windows SharePoint Services Works
Windows SharePoint Services sites take file storage to a new level, providing communities for team collaboration and making it easy for users to work together on documents, tasks, contacts, events, and other information. In addition, team and site managers can coordinate site content and user activity easily. The Windows SharePoint Services environment is designed for easy and flexible deployment, administration, and application development.
SharePoint sites are made up of Web Parts and Windows ASP.NET-based components. Web Parts are designed to be added to pages and configured by site administrators and users, creating complete page-based applications. Windows SharePoint Services ships with a number of ready-to-use Web Parts; more will be available in the future from Microsoft and third-party vendors.
SharePoint sites provide places to capture and share ideas, information, communication, and documents. The sites facilitate team participation in discussions, shared document collaboration, and surveys. Site content is accessible from both a Web browser and through clients that support Web Services. The document collaboration features allow for easy check in, check out, and document version control.
SharePoint site members can find and communicate with key contacts and experts, both by e-mail and with instant messaging. Site content can be easily searched, and users can also receive alerts to tell them when existing documents and information have been changed, or when new information or documents have been added. Site content and layout can be personalized on a per-user basis, and Web Parts can be used to present targeted information to specific users on precise topics.
Microsoft Office System programs use SharePoint site content. All of a site's collaborative content—for example, documents, lists, events, task assignments, and membership rosters—can be read and edited within Microsoft Office Word 2003, Microsoft Office Excel 2003, and Microsoft Office PowerPoint 2003. Picture editing of Web-based photo libraries is also possible. Microsoft Office Outlook 2003 allows SharePoint site event calendars to be viewed side-by-side with personal calendars, and it also creates meeting-specific workspaces to augment group appointments.
SharePoint site managers can customize the content and layout of sites to ensure that site members can access and work with important and relevant information. Members' participation can also be monitored and moderated when necessary. Security and task responsibilities are both flexible and easily accessible. Well-designed lists and entire sites can be saved as templates and reused by individuals, teams, or business units across an organization.
Administration and Deployment
Windows SharePoint Services can scale to thousands of sites within an organization. It fully supports load-balanced Web farm and clustered database deployments. For site and server managers, quotas can be set and enforced not only on storage, but on sites per-server and users per-site. Site usage can be monitored to detect and retire inactive sites. Detailed security options are available and easily managed. Server managers can delegate to end users the ability to create their own sites. Sites and servers can be managed from a Web browser, command-line tools, or a Web service-accessible object model.
Integrated Windows .NET Development
In addition to the Web Part infrastructure, Windows SharePoint Services servers, sites, and site contents are exposed by a comprehensive Windows .NET–based object model and industry-standard Web services. Site customization and enhance data-driven site content is possible, even to non-programmers, by using Microsoft Office FrontPage 2003.